MINUTES OF MEETING OF BOARD OF DIRECTORS PARKWAY UTILITY DISTRICT
APRIL 9, 2025
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Vice President
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
All directors for Parkway Utility District (“PUD”) were present thus constituting a quorum. Directors Flight, Wisener, and Hall for Greenwood Utility District (“GUD”) were presented thus constituting a quorum. Also attending all or parts of the meeting were: Ms. Renee Butler of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeepers for the District; Ms. Brittni Silva of Assessments of the Southwest (“Tax Assessor-Collector” or “ASW”), tax assessor and collector for the District; Mr. Jeffery Bishop of Quiddity, engineer for the District; Mr. Gary Syzek of Systems Project Management, General Manager for the District; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions (“SWS”); Mr. Charles Graham, Jr. and Ms. Jessica Leung of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; Captain Ganey and Sergeant G. Board of Harris County Precinct 3 Constable’s Office (“Constable”); Mr. Ken Farrar of Best Trash (“Best Trash”); Ms. Jennifer Day of Mcall Gibson Swedlund Barfoot Ellis PLLC, auditor for the District; Mr. Ronald Anderson III of A&S Engineers, Inc. (“A&S”), engineer for GUD; Ms. Shannon Hop of Radcliffe Bobbitt Adams Polley PLLC (“RBAP”), attorney for GUD.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. The President called the meeting to order and proceeded with the meeting business.
1. Public Comments (2 minutes each). There were no comments.
2. Update on facilities jointly owned with Greenwood Utility District, including:
A. Update on Regional Wastewater Treatment Facilities (“RWWWTF”), including:
i. Update on status of RWWTP Expansion Project, including site clearing, grubbing, and detention. Mr. Anderson stated that the project has completed and A&S is currently coordinating with M. Syzek to prepare for the ribbon cutting ceremony.
Mr. Maas stated that he is coordinating with A&S on the signage.
ii. Update on status of RWWTP Outfall. There were no reports.
iii. Review operations, including status of use of permitted capacity. There were no reports.
B. Update on Surface Water Transmission Facility (“SWTF”), including:
i. Update on tatus of SWTF Project. There were no reports.
ii. Review operations, including discuss surface water consumption. There were no reports.
3. Approve the minutes of the meeting on March 12, 2025. Minutes of the regular meeting of March 12, 2025, were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
4. Approve audit for fiscal year ending December 31, 2024. Ms. Day presented to and reviewed with the Board Representation Letter and draft Audit for Fiscal Year Ending December 31, 2024, a copy of which is attached hereto as Exhibit “B.” Upon motion by Director Simpson, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Audit for Fiscal Year Ending December 31, 2024.
5. Authorize filing of Annual Continuing Disclosure Report. Mr. Graham stated that the Continuing Disclosure is filed annually with Texas State to show the financial status of the District. Upon motion by Director Pogue, seconded by Director Simpson, after full discussion and the question being put to the Board, the Board voted unanimously to authorize NRF to file the Continuing Disclosure Report on behalf of the District.
6. Report from Best Trash. President McNeil recognized Mr. Farrar, who reported that no concern has been reported for the month of March.
7. Report from Storm Water Solutions, and take any necessary action. Ms. Sears reviewed a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “C.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
Ms. Sears reviewed a proposal for maintenance and storm water quality management services at Tidwell Detention Pond in the amount of $16,125.
Ms. Sears reviewed a proposal for maintenance and storm water quality management services at Villas Detention Pond in the amount of $4,440. Mr. Bishop noted that the mowing schedule won’t start until after the project is complete in June.
Upon motion by Director Simpson, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the maintenance and storm water quality management services at Tidwell Detention Pond in the amount of $16,125 and at Villas Detention Pond in the amount of $4,440, subject to County approval.
8. Report from General Manager. President McNeil recognized Mr. Syzek, who reviewed and presented the District’s General Manager’s Report, a copy is attached hereto as Exhibit “D.”
Mr. Syzek provided an update on Sierra Ranch Storm Sewer Precinct 1 Project and reviewed photographs of the progress. He reviewed a flyer for Parkway Forest Subdivision Drainage Improvements, stating that residents often confuse the project as one of the District’s projects.
Mr. Syzek reported on Stonefield Villas Detention Pond Status, stating that the sprinklers have yet to be installed. Mr. Bishop noted that the waterlines have to be connected. Mr. Syzek reviewed photographs of two abandoned homes, stating that the homes seem to be secured.
Mr. Syzek provided an update on Tidwell Basin Walking Trail, stating that the County is restoring the upper brim greenspace with fresh sod and the area appear to be maintained and mowed.
Discussion ensued regarding equipment left behind by ECON.
Mr. Syzek discussed Ryan Ridge Easement Issue, stating that the fence damage was likely caused by Hurricane Beryl last year. He recommended to forward the concern to Sunrise Pines HOA so that their compliance inspectors can evaluate and address the issue.
Mr. Syzek reported on Hidden Meadow Storm Sewer Upgrade Project Status.
Mr. Syzek discussed an article regarding wildlife sightings in sewer systems.
9. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. Cpt. Ganey reviewed the security report for the month of February, a copy of which is attached hereto as Exhibit “E.”
Cpt. Ganey reported various incidents within the past month, stating that 104 traffic stops were conducted.
Cpt. Ganey stated that he will be retiring and introduced Sergeant Board as the new liaison of the Constables.
10. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Silva presented to and reviewed with the Board the Tax Assessor-Collector’s Report for February, a copy of which is attached as Exhibit “F.” Ms. Silva reported that 94.57% of the District’s 2024 taxes have been collected as of March 31, 2025.
Ms. Silva presented thirteen checks and two wires to the Board for review and approval.
Ms. Silva reviewed the delinquent tax report, stating that the delinquent notices will be sent out in May.
Ms. Silva reviewed a request to waive the penalties & interest and attorney fees for delinquent taxes from 2022 in the amount of $1,345.50. The Board declined the request.
Upon motion by Director Pogue, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report and to authorize the delinquent tax attorney to enforce the collection of delinquent taxes pursuant to contract.
11. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Butler reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “G.”
Ms. Butler reviewed the various fund balances.
Ms. Butler presented checks and deposit refunds for Board approval.
Ms. Butler reviewed the schedule of investments through current day.
Ms. Butler reviewed the Investment report for February with the Board.
Ms. Butler reviewed budget information and the budget comparison through February.
Upon motion by Director Simpson, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
12. Authorize yield reduction payment to Internal Revenue Service. Mr. Graham stated that the 5th Year Rebate and Yield Restriction Report was completed for Bonds, Series 2020, and the District owes a yield reduction payment to the Internal Revenue Service (“IRS”) in the amount of $122,269.46 due no later than April 14, 2025.
Upon motion by Director Everhart, seconded by Director Pogue, after a full discussion and the question being put to the Board, the Board voted unanimously to authorize the bookkeeper to make a yield reduction payment to IRS in the amount of $122,269.46.
13. Operator’s Report from M. Marlon Ivy & Associates. Mr. Maas presented and reviewed with the board the Operator’s Report, a copy of which is attached hereto as Exhibit “H.”
Mr. Maas reported Parkway currently has 2,441 active connections.
Mr. Maas reviewed the bill and collections report for February 17, 2025, through March 18, 2025, with the Board.
Mr. Maas reviewed the production and sales report and stated the District has 103.55% accountability.
Mr. Maas reviewed historical data over a 4 month average.
Mr. Maas reported one E. Coli excursion at the wastewater treatment plant.
Mr. Maas reviewed the purchased water report.
Mr. Maas stated that he created a binder with the Sunrise Pine manhole/sidewalk inspection information to be presented to Harris County.
Mr. Maas reviewed cost estimates for sewer collection system and water distribution repairs in the amounts of $58,865 and $92,865, respectively, copies of which are attached hereto as Exhibit “I.” Discussion ensued.
Mr. Maas reported on response to TCEQ inspection, stating that he put together a packet with the engineer and attorney consisting information on the new well and water plant and their anticipated capacities. He stated that he anticipates submitting the packet will resolve the violations.
Upon motion by Director Simpson, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report and the authorize the bookkeeper to allocate funds for the proposed sewer collection system and water distribution repairs.
14. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “J.”
Mr. Bishop stated Sunrise Plastic Enterprise (“Sunrise”) is working to provide the necessary documentation to proceed with the annexation process and site plans to receive water services.
Mr. Bishop reported on Global New Millennium Lift Station and Force Main (Lift Station No. 8), stating that plans have been submitted and approved by TCEQ and pending final approval from the City of Houston and Harris County.
Mr. Bishop reported on 9911 CE King Parkway Development (Mulch Matters), stating that the attorney is preparing a list of documents and a potential timeline for the developer’s use in planning for consideration of the development. He stated that City of Houston may have additional surface water availability and Quiddity is coordinating with GUD’s engineer to compile a request to the City.
Mr. Bishop reported on Eugene Pilot Ltd Tract (A Hornberger Tract), stating that Quiddity is awaiting deposit from the developer to prepare the annexation documents and agreements.
Mr. Bishop reported on 9025 Pineland Road Feasibility Study, stating that Quiddity anticipate receiving a new request to conduct a feasibility study for the District to serve a 68-acre tract at 9205 Pineland Road, which will be at the expense of the developer.
Mr. Bishop reported on the Sierra Ranch and Stonefield Terrace Section 3 Drainage Improvement Project, stating that the project includes adding inlets next to existing ones on Sierra Ranch streets, upsizing storm sewer lines, and acquiring the landscape reserve in the Villas subdivision to create a small detention pond, which the District will maintain. He stated that Precise Services, Inc. has constructed the detention pond and currently working on site restoration and proceeding with storm sewer improvements. He noted that the District will be responsible for maintenance of the new detention pond in the Villas.
Mr. Bishop reported on the Tidwell Road Basin and Storm Sewer Improvement Project, stating that an inspection walk through with Harris County is scheduled on April 7 prior to the District accepting maintenance responsibilities of the top of bank, sidewalks, gate, and parking lot. He stated that the existing construction trailer will be removed next week and the County is inquiring if ECON Development can place their trailer in the same location for a year-long project. The Board declined the request.
Mr. Bishop reported on Parkway Forest Storm Sewer and 9122-00-00 Channel Improvements Project, stating that Harris County awarded the project to ECON Development, Inc. and held a pre-construction meeting on April 7. He stated that Quiddity is anticipating the County’s request of approximately $40,000 for the District’s share of waterline relocations.
Mr. Bishop reported on Water Plant No. 2, stating that Quiddity addressed external review comments and resubmitted for final approval. He stated that bidding will begin once plan approval is received.
Mr. Bishop reported on Lift Station No. 1 Rehabilitation, stating that Quiddity received comments from external agencies and is addressing the comments. He stated that the current lift station site does not meet the City’s current minimum site requirements, and the engineers are working through the process to obtain a variance to the rule, but understand the City’s timeline to approve variance requests takes weeks to complete.
Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
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The foregoing minutes were passed and approved by the Board of Directors on May 14, 2025.
President, Board of Directors
ATTEST:
Secretary, Board of Directors