MINUTES OF MEETING OF BOARD OF DIRECTORS PARKWAY UTILITY DISTRICT
May 8, 2024
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Vice President
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
Directors McNeil, Woods, and Pogue for Parkway UD were present, thus constituting a quorum. Also attending all or parts of the meeting were: Ms. Leigh Vitols of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeepers for the District; Ms. Rhonda Gideon of Assessments of the Southwest (“Tax Assessor-Collector” or “ASW”), tax assessor and collector for the District; Mr. Jeffery Bishop and Mr. Drew Alford of Quiddity, engineers for the District; Mr. Gary Syzek of Systems Project Management, General Manager for the District; Mr. Marlon Ivy with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions; Mr. Reginald Wilson, Mr. Charles Graham, Jr., and Ms. Jessica Leung of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; Mr. Jamal Singleton of Direct Waste Solutions; Sgt. McDonald of Harris County Precinct 3 Constable’s Office, Mr. Harold Dutton, Texas House of Representatives representing District 142.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. Mr. Wilson called the meeting to order and proceeded with the meeting business.
1. Public Comments (2 minutes each). There were no public comments.
2. Approve the minutes of the meeting on April 10, 2024. Minutes of the regular meeting of April 10, 2024 were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Mr. Woods, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
3. Report from Direct Waste Solutions. Mr. Singleton presented and reviewed the report, a copy of which is attached hereto as Exhibit “B.”.
4. Report from General Manager. President McNeil recognized Mr. Syzek, who reviewed and presented the District’s General Manager’s Report, a copy is attached hereto as Exhibit “C.”
Mr. Syzek reported on the detention pond and basin near the Apartments. He stated that they are in good condition and he does not anticipate any problems.
Mr. Syzek provided an update regarding the ongoing area drainage improvements and native tree preservation.
Mr. Syzek reported on Resilience Trail. He stated that some dips, vegetation overgrown, and rusting on benches along the trail will need to be addressed. He also stated that there are twelve dead trees that need to be removed.
Mr. Syzek provided an update regarding the District office landscaping spring clean-up.
Mr. Syzek provided an update on the Global New Millenium Construction.
Mr. Syzek provided an update on the Joint Wastewater Treatment Plant Contractor Meeting.
Mr. Syzek reported on the cyberattack concerns.
Mr. Syzek presented to and reviewed with the Board a security surveillance proposal from Today’s Integration, Inc., a copy of which is attached hereto as Exhibit “D.” Upon motion by Director Woods, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the security surveillance proposal from Today’s Integration, Inc.
5. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. Sgt. McDonald reviewed the security report for the month of April.
Sgt. McDonald reported various incidents within the past month.
Mr. Wilson presented to and reviewed with the Board an Intent to Renew, a copy of which is attached hereto as Exhibit “E.”
Upon motion by Director Mr. Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the intent to renew with Harris County Precinct Three Constable.
6. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Gideon presented to and reviewed with the Board the Tax Assessor-Collector’s Report for March a copy of which is attached as Exhibit “F.” Ms. Gideon reported that 95.03% of the District’s 2023 taxes have been collected as of April 30, 2024.
Ms. Gideon presented 11 checks and 2 wires to the Board for review and approval.
Ms. Gideon reviewed the delinquent tax report.
Upon motion by Director Woods, seconded by Director Pogue, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report and to authorize the termination of delinquent accounts.
7. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Vitols reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “G.”
Ms. Vitols reviewed the various fund balances.
Ms. Vitols presented checks and deposit refunds for Board approval.
Ms. Vitols reviewed the schedule of investments through current day.
Ms. Vitols reviewed the Investment report for April with the Board.
Ms. Vitols reviewed budget information and the budget comparison through April.
Upon motion by Director Pogue, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
8. Operator’s Report from M. Marlon Ivy & Associates. Mr. Ivy presented and reviewed with the board the Operator’s Report, a copy of which is attached hereto as Exhibit “H.”
Mr. Ivy reported Parkway currently has 2441 active connections.
Mr. Ivy reviewed the bill and collections report for March through April with the Board.
Mr. Ivy reviewed the production and sales report and stated the District has 102.96% accountability.
Mr. Ivy reviewed historical data over a 4 month average.
Mr. Ivy reported that the District’s groundwater permit review is due for the new cycle
Mr. Ivy stated there was one excursion at the wastewater treatment plant.
Upon motion by Director Woods , seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report.
9. Approve Consumer Confidence Report. Mr. Ivy presented to and reviewed with the Board the Consumer Confidence Report (“CCR”), a copy of which is attached hereto as Exhibit “I.” Upon motion by Director Pogue , seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the CCR.
10. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “J.”
Mr. Bishop provided an update regarding the water well no. 1 re-work stating that the contractor, C&C Water is awaiting the delivery of the required equipment to seal off the source of sand production, and the current schedule is to have the well back online in June.
Mr. Bishop reported on Sunrise Plastic Enterprise stating Quiddity is waiting on the submittal of documents to finalize annexation application and documents.
Mr. Bishop reported on the Global New Millenium Development, stating that plans are pending approval from TxDOT and Harris County to install water taps.
Mr. Bishop provided updates on the Global New Millenium lift station and force main. Mr. Wilson stated that NRF will obtain Director McNeil’s signature and record the corrected warranty deed and access easement.
Mr. Bishop stated there is nothing new to report on Hornberger Tracts this month.
Mr. Bishop reported on the Sierra Ranch and Stonefield Terrace Section 3 Drainage Improvement Project, stating that Harris County is working to acquire the land from the HOA an plans to being construction in August 2024.
Mr. Bishop reported on the Tidwell Road Basin and Storm Sewer Improvement Project, stating that Harris County continues with excavation of the detention pond, cutting backslop swales, and installation of water and storm piping.
Mr. Bishop reported on Parkway Forest Storm Sewer and 9122-00-00 Channel Improvements Project, stating that Harris County advised the real estate acquisitions south of Parkway UD are still in progress.
Mr. Bishop stated Quiddity compiled the initial lead service line inventory and expect to finalize all necessary documents and submit to TCEQ this month, ahead of the October deadline.
Mr. Bishop reported on Water Plant No. 2, stating the design is underway.
Mr. Bishop reported on Lift Station No. 1 Rehabilitation, stating Quiddity completed a structural modal analysis to confirm the existing dry pit wet well is acceptable for use as a wet well. Quiddity determined the existing dry pit does not meet current building code standards and has insufficient exterior steel reinforcement. Mr. Bishop stated that building a new wet well will be less costly and the well will last longer comparing to rehabilitation of the existing wet well. Mr. Bishope said that Quiddity will prepare an updated estimate for the Board to review.
Mr. Bishop reported on the Surface Water Transfer Facility Expansion, and recommended payment of the District’s pro-rate share of pay application no. 2. Upon motion by Director Everhart , seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to authorize payment of pay application no. 2.
Mr. Bishop provided an update regarding the Wastewater Treatment Plant Expansion project and recommended payment of the District’s pro-rate share of pay application no. 36. Upon motion by Director Pogue , seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to authorize payment of pay application no. 36.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
11. Report from Storm Water Solutions, and take any necessary action. Ms. Sears reviewed a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “K.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
Ms. Sears stated that she will present tree trimming proposal at next meeting.
Ms. Sears inquired about the Board’s level of interest in revising the mowing schedule to twice a month.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
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The foregoing minutes were passed and approved by the Board of Directors on June 12, 2024.
President, Board of Directors
ATTEST:
Secretary, Board of Directors
(DISTRICT SEAL)