MINUTES OF MEETING OF BOARD OF DIRECTORS
PARKWAY UTILITY DISTRICT
July 17, 2024
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Vice President
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
All directors were present thus constituting a quorum. Also attending all or parts of the meeting were: Ms. Leigh Vitols of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeepers for the District; Ms. Rhonda Gideon of Assessments of the Southwest (“Tax Assessor-Collector” or “ASW”), tax assessor and collector for the District; Mr. Jeffery Bishop and Mr. Drew Alford of Quiddity, engineers for the District; Mr. Gary Syzek of Systems Project Management, General Manager for the District; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions (“SWS”); Mr. Charles Graham, Jr., and Ms. Jessica Leung of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; and Sgt. McDonald of Harris County Precinct 3 Constable’s Office.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. The President called the meeting to order and proceeded with the meeting business.
1. Public Comments (2 minutes each). There were no comments.
2. Report from Storm Water Solutions, and take any necessary action. Ms. Sears reviewed a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “B.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
Ms. Sears presented to and reviewed with the Board a proposal for tree trimming and vegetation removal between chain link fence and resident’s fences in the amount of $30,513 (“Proposal”), a copy of which is attached hereto as Exhibit “C.”.
Ms. Sears reviewed with the Board the scope of park services SWS now provides for the Board to consider.
Upon motion by Director Pogue, seconded by Director Simpson, after full discussion and the question being put to the Board, the Board voted unanimously to approve vegetation removal between chain link fence within the Proposal in the amount of $8718 and to request a herbicide proposal to be presented by SWS at the next meeting.
3. Approve the minutes of the meeting on June 12, 2024. Minutes of the regular meeting of June 12, 2024 were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Simpson, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
4. Report from Best Trash. There were no reports.
5. Report from General Manager. President McNeil recognized Mr. Syzek, who reviewed and presented the District’s General Manager’s Report, a copy is attached hereto as Exhibit “D.”
Mr. Syzek stated that the District received a resident email regarding clogged drains which are within Harris County’s vicinity, so it is not appropriate for the District to clear the drainage. He said that he will inform the customer and let him know the District’s efforts in clearing drainage.
Mr. Syzek provided an update on the Joint Wastewater Treatment Plant Contractor Meeting.
Mr. Syzek provided an update on Parkway Forest Storm Sewer Improvements.
Mr. Syzek provided an update on Sunrise Trail Signage.
Mr. Syzek provided an update on office building tree trimming and landscaping proposal. He asked for the Board’s consideration to approve the proposal presented at the last meeting. The Board agreed that the General Manager should solicit additional bids for the Board to review.
6. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. Sgt. McDonald reviewed the security report for the month of May.
Sgt. McDonald reported various incidents within the past month. He said that there has been an increase of criminal activities during the power outages caused by Hurricane Beryl. Discussion ensued.
7. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Gideon presented to and reviewed with the Board the Tax Assessor-Collector’s Report for June, a copy of which is attached as Exhibit “E.” Ms. Gideon reported that 97.36% of the District’s 2023 taxes have been collected as of June 30, 2024.
Ms. Gideon presented 8 checks and 2 wires to the Board for review and approval.
Ms. Gideon reviewed the delinquent tax report.
Upon motion by Director Woods, seconded by Director Pogue, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report and to authorize the termination of delinquent accounts.
8. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Vitols reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “F.”
Ms. Vitols reviewed the various fund balances.
Ms. Vitols presented checks and deposit refunds for Board approval.
Ms. Vitols reviewed the schedule of investments through current day.
Ms. Vitols reviewed the Investment report for June with the Board.
Ms. Vitols reviewed budget information and the budget comparison through June.
Upon motion by Director Simpson, seconded by Director Pogue, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
8. Operator’s Report from M. Marlon Ivy & Associates. Mr. Maas presented and reviewed with the board the Operator’s Report, a copy of which is attached hereto as Exhibit “G.”
Mr. Maas reported Parkway currently has 2441 active connections.
Mr. Maas reviewed the bill and collections report for May through June with the Board.
Mr. Maas reviewed the production and sales report and stated the District has 90% accountability.
Mr. Maas reviewed historical data over a 4 month average.
Mr. Maas stated there was no excursion at the wastewater treatment plant.
Mr. Maas reported that there were no damages nor service interruptions to the District’s facilities due to Hurricane Beryl. He said that the facilities were on generator power until Saturday except for Lift Station No. 2 which had electricity restored 2 days prior to the rest of the facilities. He said that MMIA is working on repairing fences that were damaged during the hurricane and the generators are maintained and serviced after electricity is restored.
Mr. Maas presented to and reviewed with the Board a proposal to perform a water valve survey for all 290 main line water distribution valves, 191 fire hydrants, and 56 blow offs in the District in the amount of $29,535 (“Water Valve Survey Proposal”), a copy of which is attached hereto as Exhibit “H.”.
Mr. Maas presented to and reviewed with the Board a proposal to perform a sanitary sewer manhole inspection of 564 manholes in the District in the amount of $31,020 (“Manhole Inspection Proposal”), a copy of which is attached hereto as Exhibit “I.”
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Water Valve Survey Proposal in the amount of $29,535 and the Manhole Inspection Proposal in the amount of $31,020.
Upon motion by Director Simpson, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report.
9. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “J.”
Mr. Bishop provided an update regarding the water well no. 1 re-work stating that the contractor, C&C Water has completed all the mechanical and chemical cleaning and is currently installing the pumping equipment. He said that Quiddity expects the water well to be online next week.
Mr. Bishop provided an update regarding Sunrise Plastic Enterprise stating that Quiddity is awaiting the submittal of documents form Sunrise Plastic to finalize the annexation application and documents.
Mr. Bishop reported on the Global New Millenium Development, stating that Quiddity is awaiting resubmission of reviewed plans for the public and private portion of the development.
Mr. Bishop provided updates on the Global New Millenium lift station and force main stating that Quiddity is proceeding with the design of Lift Station No. 8 and force main now that the private development site design has progressed.
Mr. Bishop reported on the Sierra Ranch and Stonefield Terrace Section 3 Drainage Improvement Project, stating that the project includes the addition of inlets adjacent to existing inlets on the streets of Sierra Ranch, upsizing existing storm sewer lines, and acquisition of the landscape reserve in the middle of the Villas subdivision to provide a small detention pond that is to be maintained by the District. He said that Harris County acquired the land from the HOA and plans to begin construction in August 2024.
Mr. Bishop reported on the Tidwell Road Basin and Storm Sewer Improvement Project, stating that Harris County continues with installation of box storm piping along Tidwell road and found a fire water service line that used to serve the Parkway Forest apartments and has been abandoned by the District’s operator.
Mr. Bishop reported on Parkway Forest Storm Sewer and 9122-00-00 Channel Improvements Project, stating that Quiddity reviewed revised plans and have no objections to the proposed improvements and waterline relocation.
Mr. Bishop stated all necessary documents have been submitted and await TCEQ’s review.
Mr. Bishop reported on Water Plant No. 2, stating the design is underway.
Mr. Bishop reported on Lift Station No. 1 Rehabilitation, stating Quiddity is proceeding with design phase services for the lift station replacement project.
Mr. Bishop reported on the Surface Water Transfer Facility Expansion, stating that Gemini Contracting Services, Inc. continues with the construction of the Ground Storage Tank and Hydro-pneumatic Tank. He recommended payment of the District’s pro-rate share of Pay Applications No. 3 and 4 in the amounts of $245,925 and $178,200, respectively. Upon motion by Director Pogue, seconded by Director Simpson, after full discussion and the question being put to the Board, the Board voted unanimously to authorize payment of the District’s pro-rate share of Pay Applications No. 3 and 4 in the amounts of $245,925 and $178,200, respectively.
Mr. Bishop provided an update regarding the Wastewater Treatment Plant Expansion project and recommended payment of the District’s pro-rate share of pay application no. 38 to CSA Construction, Inc. in the amount of $101,5414.27. Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to authorize payment of pay application no. 38 to CSA Construction, Inc. in the amount of $101,5414.27.
Upon motion by Director Simpson, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
* * *
The foregoing minutes were passed and approved by the Board of Directors on August 14, 2024.
President, Board of Directors
ATTEST:
Secretary, Board of Directors
(DISTRICT SEAL)