MINUTES OF MEETING OF BOARD OF DIRECTORS PARKWAY UTILITY DISTRICT
May 10, 2023
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session, at 12843 Tidwell Road, Houston, Texas 77044 and via videoconference and teleconference at 6:15 p.m. on April 12, 2023 and via videoconference and teleconference. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Secretary
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
All Directors were present, thus constituting a quorum. Also attending all or parts of the meeting were: Ms. Tonya Francis of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeeper for the District; Ms. Delia Yanez of Assessments of the Southwest (“Tax Assessor-Collector”), tax assessor and collector for the District; Mr. Jeffery Bishop and Mr. Drew Alford of Quiddity, engineers for the District; Mr. Gary Syzek of Systems Project Management, General Manager for the District; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions; Mr. Reginald Wilson and Ms. Meghan Koett of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; Mr. Jamal Singleton of Direct Waste Solutions.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. Mr. Wilson called the meeting to order. He noted that the meeting was being held by teleconference and said the notice of the meeting included a toll-free dial-in number for members of the public to call so they can hear the meeting and address the Board. He noted that the meeting was being recorded and a recording would be available upon public request. Mr. Wilson then set out guidelines for the conduct of the meeting. He asked each speaker to identify themselves before speaking. He then proceeded with the meeting business
1. Authorize teleconference meeting: Board finding of existence of emergency or public necessity making the convening at one location of a quorum of the government body difficult or impossible and permitting a meeting by teleconference pursuant to Section 551.125 of the Texas Open Meetings Act. Upon motion by Director McNeil, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to find the existence of an emergency or public necessity, making the convening at one location of a quorum of the government body difficult or impossible and permitting a meeting by teleconference pursuant to Section 551.125 of the Texas Open Meetings Act
2. Public Comments (2 minutes each). There were no public comments.
3. Approve the minutes of the meeting on April 12, 2023 Minutes of the regular meeting of April 12, 2023 were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Woods, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
4. Report from Direct Waste Solutions. Mr. Singleton presented and reviewed the report, a copy of which is attached hereto as Exhibit “B.” He stated there were five recycling days averaging 12 tons per week.
Mr. Syzek inquired about trash pick-up at the District Administration Building. Mr. Singleton stated trash has been picked up and he is working towards a schedule for pick-up twice a month.
President McNeil informed Mr. Singleton of the praise he received at last month’s meeting from a District resident.
5. Report from General Manager. President McNeil recognized Mr. Syzek, who reviewed and presented the District’s General Manager’s Report, a copy is attached as Exhibit “C.”
Mr. Syzek spoke on the celebration of life for former Director Al Rettig. He discussed creating a plaque to send to his family honoring him as a Director of the District. President McNeil recommended sending pictures of Al and his involvement in the District. Discussion ensued.
Mr. Syzek reported that signs will be installed at Sunrise Trail with the same logo and font to match Resilience Trail.
Mr. Syzek reported on the Apache Corporation Tree Grant Program stating he will send in an application when the time period opens.
Mr. Syzek that four surveillance cameras were non responsive due to a recent lightning strike. He presented a proposal in the amount of $4,631.49 to replace the cameras. Discussion ensued.
Mr. Syzek reported on the upcoming hurricane season.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to accept the general manager’s report and proposal for the surveillance system.
6. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Yanez presented to and reviewed with the Board the Tax Assessor-Collector’s Report for April a copy of which is attached as Exhibit “D.” Ms. Yanez reported that 95.04% of the District’s 2022 taxes have been collected as of April 30, 2023.
Ms. Yanez presented 3 checks and 2 wires to the Board for review and approval. She stated a few checks were voided due to misprint.
Ms. Yanez reviewed the delinquent tax role stating May notices have been sent informing residents of the July 1st deadline.
Upon motion by Director Simpson, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report.
7. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Francis reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “E.”
Ms. Francis reviewed the various fund balances.
Ms. Francis presented checks and deposit refunds for Board approval.
Ms. Francis stated check no. 2073 is in regards to the final audit billing.
Mr. Syzek inquired about check no. 2049 to Comcast. He stated the District is in the process of terminating service, and will no longer be sending payments for service.
Ms. Francis reviewed the schedule of investments through current day.
Ms. Francis reviewed the Investment report for April with the Board.
Ms. Francis reported that the next debt service payment is not due until September 1, 2023.
Ms. Francis reviewed budget information and the budget comparison through April.
Ms. Francis reported on the Water surface facility with Greenwood and reviewed Parkway Utility District’s portion.
Upon motion by Director Woods, seconded by Director Everhart, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
8. Operator’s Report from M. Marlon Ivy & Associates. Mr. Maas presented and reviewed with the board the Operator’s Report, a copy of which is attached hereto as Exhibit “F.”
Mr. Maas reported Parkway currently has 2440 active connections.
Mr. Maas reviewed the bill and collections report for March and April with the Board.
Mr. Maas reviewed the production and sales report and stated the District has 92.2% accountability.
Mr. Maas reviewed historical data over a 4 month average.
Mr. Maas stated there were no violations at the wastewater treatment plant.
Mr. Maas reported that the manhole repair at the apartment complex has been completed.
Upon motion by Director Simpson, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report and to proceed with termination and fees of delinquent accounts.
9. Approve Consumer Confidence Report. Mr. Maas stated the Consumer Confidence report is soon to be completed. He stated it will be distributed to residents and posted to the District website after attorney review.
Upon motion by Director Woods, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Consumer Confidence Report pending legal review.
10. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “G.”
Mr. Bishop reported on the Water Well No. 1 rework stating he is ready to proceed with bidding the project once the surface water transmission facility is online. He stated conditions of Water
Well No. 1 sand production continues to remain stable and he will continue to monitor the conditions.
Mr. Bishop reported on Global New Millennium development stating he received plans for the detention pond and grading site and comments were sent back today.
Mr. Bishop reported on the Cravens Early Childhood Academy stated he received revised plans and issued plan approval.
Mr. Bishop reported on the Sierra Ranch Stonefield Terrace Section 3 drainage improvement project stating he has received the updated plans and there are no conflicts with water and sewer lines. He stated construction will begin in November.
Mr. Bishop reported on the Tidwell Road Basin and Storm Sewer Improvement Project stating the Joint Participation Interlocal Agreement from Harris County has been reviewed and minor comments have been provided.
Mr. Bishop stated he is awaiting revised plans from Harris County regarding the Parkway Forest Storm Sewer and P122-00-00 Channel Improvements Project.
Mr. Bishop reported on the Lead and Copper Rule Revision Requirements stating he is working on the application to submit next week for potential funding.
Mr. Bishop reported he is proceeding with conducting assessments on lift station nos. 1, 3, 6 and 7. He stated he will provide a written assessment of findings with a cost estimate.
Mr. Wilson stated closing on the Tenaris tract is tentatively set for Friday. He stated if the Board authorizes, the title company representative will meet with President McNeil so she may sign on behalf of the District. Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to proceed with closing on the Tenaris tract and authorize President McNeil to sign all paperwork on the District’s behalf.
Mr. Bishop reported on the Surface Water transfer Facility stating the project should be completed soon.
Mr. Bishop reported on the surface water transfer facility expansion project stating bids should be received later this month and will be presented at the June meeting.
Mr. Wilson stated the bonds closed this morning and funds will be fired to the District’s bank account.
Mr. Bishop reported on the Wastewater Treatment Plant expansion project and recommended payment of pay estimate no. 24. Upon motion by Director Simpson, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to authorize payment of pay estimate no. 24.
Upon motion by Director Pogue, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
11. Report from Storm Water Solutions, and take any necessary action. Ms. Sears reviewed a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “H.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
12. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. Captain Ganey reviewed security statistics for the month of April. A copy of the report is attached hereto as Exhibit “I.” He reviewed various crimes throughout the District. Director Simpson inquired about an event that occurred within the District.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
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The foregoing minutes were passed and approved by the Board of Directors on June 14, 2023.
President, Board of Directors
ATTEST:
Secretary, Board of Directors
(DISTRICT SEAL)