PARKWAY UTILITY DISTRICT MINUTES OF SPECIAL MEETING
FEBRUARY 21, 2018
The Board of Directors (the “Board” or “Directors”) of Parkway Utility District (the “District”) met in special session, jointly with the Board of Directors of Greenwood Utility District (“Greenwood”), at 11702A Tidwell Road, Houston, Texas 77044, on Wednesday, February 21, 2018, at 6:30 p.m., pursuant to notice of said meeting posted in accordance with Chapter 551 of the Texas Government Code; whereupon the roll was called of the members of the Board, to-wit:
Brenda McNeil – President
Alphonso P. Rettig, Jr. – Vice President
Jennifer Balderas – Secretary
Ron Everhart – Assistant Secretary
Gloria M. Woods – Director
All members of the Board were present, except for Director Woods. Also attending were James R. Ainsworth and Ronald D. Anderson II of A&S Engineers, Inc. (“Engineer” or “A&S”); Charles McFarland of McFarland PLLC; Billy O’Neill, Gary Flight, J. Dean Tankersley, Robert Primeaux and John Wisener of Greenwood Utility District (“Greenwood”); Ross J. Radcliffe and Elliot M. Barner, attorneys, and Diane F. Brewer, paralegal, of Radcliffe Bobbitt Adams Polley PLLC (“Attorney” or “RBAP”).
The President, after finding that the notice of the meeting was posted as required by law and determining that a quorum of the Board was present, called the meeting to order and declared it open for such business as may regularly come before it.
EXECUTIVE SESSION
Pursuant to Chapter 551 of the Texas Government Code, Subchapter D, of the Open Meetings Act, the Presidents called the executive session to order at 6:53 p.m. to discuss real estate matters and matters within the attorney/client privilege. Present for the executive session were the Boards of Directors of Parkway and Greenwood, Messrs. McFarland, Radcliffe and Barner and Ms. Brewer.
RECONVENE IN OPEN SESSION
As of 7:10 p.m., the Presidents declared the Executive Session was ended and the public session was resumed.
JOINT FACILITIES REPORT
- Regional Wastewater Treatment Plant (“RWWTP”)
- Anderson first discussed clearing, grubbing and grading for the Regional Wastewater Treatment Plant (“RWWTP”) Expansion Project. Mr. Anderson next presented the Joint Facilities Report and A&S’ proposal for engineering services related to the RWWTP Expansion to 1.45 MGD, copies of which are attached hereto. Mr. Anderson also reported that costs will be split between the District and Parkway as per the Attorney and the Districts’ respective Engineers.
- Ainsworth reported regarding a very detailed meeting with Parkway’s Engineer, John Sherrington. Mr. Ainsworth also discussed the size of the RWWTP. Mr. Anderson reported that equipment best suited for the project will be investigated. Mr. Anderson discussed the Share Point website and stated that documents related to the RWWTP Expansion Project will be added to such site.
- Anderson next reported that design of the RWWTP should take 10 to 12 months, including bidding, and construction is estimated to take 14 months. Mr. Anderson recommended beginning the preliminary engineering including geotechnical study. Extensive discussion ensued. Mr. Barner informed the Boards that no action regarding such matter has been taken by Parkway’s Board because neither he nor the Board has had an opportunity to review the proposals for such engineering.
- Anderson explained the geotechnical study. Mr. Anderson requested the Greenwood and Parkway Boards’ approval to begin the geotechnical study. Parkway Director Everhart reported that Parkway’s Board has not discussed such study with Mr. Sherrington. Mr. Radcliffe asked if Parkway is opposed to approving the geotechnical study; Parkway Director Rettig responded that the process for reviewing and approving joint projects needs to be clarified before such projects can be approved by the Parkway Board. Mr. Ainsworth stated that he will speak with Mr. Sherrington and a combined recommendation will be given to both Boards.
- Discussion next ensued regarding meeting with the Districts’ Engineers and Operators to discuss timing issues. Barner stated that Parkway needs a good explanation of the projects and proposals need to be distributed well in advance of meetings.
- At this time, Mr. Anderson discussed operations and the RWWTP replacement screen and reported that a contract needs to be executed.
- Anderson then updated the Boards regarding the Repair of Erosion of Wastewater Treatment Plant Outfall Project with RAC Industries, LLC and reported that Change Order No. 1 work has commenced. Mr. Anderson went on to report that the Harris County Flood Control District (“HCFCD”) has been informed of the additional work.
- Surface Water Transmission Facility (“SWTF”)
- Anderson reported that he awaits a response from the City of Houston (the “City”) to the Districts’ request for an increase in water demand.
- Concerning the Tidwell Road Expansion Project, Mr. Anderson reported that a meeting was held with the Harris County (the “County”) engineer regarding driveway access, fencing modifications and meter easements. Anderson noted that fencing may need to be moved.
Upon a motion by Greenwood Director Tankersley, seconded by Greenwood Director Wisener, after full discussion and with all Directors present voting aye, the Greenwood Board approved the Joint Facilities Report.
Upon a motion by Director Rettig, seconded by Director Everhart, after full discussion and with all Directors present voting aye, the Board approved the Joint Facilities Report.
THERE BEING NO FURTHER BUSINESS BEFORE THE BOARD, the meeting was adjourned.
SIGNED, PASSED and APPROVED this the 20th day of March, 2018.
Secretary, Board of Directors
Feburary 21, 2018 Minutes Signature