PARKWAY UTILITY DISTRICT MINUTES OF BOARD MEETING
DECEMBER 13, 2018
The Board of Directors (the “Board” or “Directors”) of Parkway Utility District (the “District”) met in regular session, at 6:00 p.m., at 12843 Tidwell Road, Houston, Texas, on Thursday, December 13, 2018, pursuant to notice of said meeting posted in accordance with Chapter 551 of the Texas Government Code; whereupon the roll was called of the members of the Board, to-wit:
Brenda McNeil – President
Alphonso P. Rettig, Jr. – Vice President
Jennifer Balderas – Secretary
Ron Everhart – Assistant Secretary
Gloria M. Woods – Director
All members of the Board were present. Also attending were: Gary Syzek of Systems Project Management; Lieutenant Jimmy Evans and Sergeant Terry Ganey of the Harris County Constable’s Office, Precinct No. 3 (the “Constable”); Jamal Singleton of Direct Waste Solutions, Inc. (“Direct Waste”); Michael Murr of Murr Incorporated; Elliot M. Barner of Radcliffe Bobbitt Adams Polley PLLC (“Attorney” or “RBAP”); and all persons on the attached Attendance Roster.
The President, after finding that the notice of the meeting was posted as required by law and determining that a quorum of the Board of Directors was present, called the meeting to order and declared it open for such business as may come before it.
The President then opened the meeting to public comment.
In response to a question from Mr. Albert Benoit regarding the purpose of such meeting and whether or not such meeting was a “crime watch” meeting, the Board deferred to Mr. Barner, the District’s Attorney. Mr. Barner reminded Mr. Benoit and all members of the public present that the Board had determined it needed to add a second (2nd) Board meeting and that as a result, the Board had begun holding such meetings on August 9, 2018. Mr. Barner further reminded Mr. Benoit that agenda items presenting the Constable’s Report and discussing community crime watch matters are included on agendas for all such meetings.
In response to a question from Mrs. Glenda Benoit, Director McNeil reminded Mrs. Benoit and all members of the public in attendance that the Master Park Plan (the “Park Plan”) that was presented in connection with the District’s recent park bond election (the “Election”) is conceptual and funds approved by the registered voters of the District in the Election can be used for recreational facilities that were not originally included in the Park Plan, including projects within Parkway Forest. Director McNeil further reminded Mrs. Benoit and those in attendance that the District has asked for input on the Park Plan, most recently at the District’s special meetings related to the Election and that it continues to ask for input on the Park Plan. Mrs. Benoit went on to explain that the Parkway Forest Property Owner’s Association (the ” Parkway Forest POA”) had been awarded certain grant funds several years ago for park equipment that required the Parkway Forest POA to provide a portion of funds for such equipment.
The Board asked Mr. Barner to explain the process for issuing park bonds and the requirements for same. Mr. Barner went on to review the requirements, including the limitation on the amount of bonds that can be issued, the process for applying to the Texas Commission on Environmental Quality and submitting certain documents to the Texas Attorney General’s Office for same. Mr. Barner next explained that it was his understanding that Parkway Forest’s eligibility for use of the awarded grant funds was close to expiring and it was not possible for the District to provide Parkway Forest with its portion of funds needed to receive such grant funds since issuance of bonds by the District would not take place for at least one (1) year.
PATROL SERVICE REPORT
Lieutenant Evans then presented and reviewed the Patrol Service Report for November 2018, a copy of which is attached hereto. Lieutenant Evans responded to questions from Mr. Benoit and other members of the public regarding the following: 1) student parking on public streets near Sheldon High School; 2) the process for making complaints to the Constable for criminal activity, including alleged instances of illegal drug transactions and the selling of cigarettes to minors; and 3) the Constable’s efforts to enforce the speed limit within certain areas of the District.
Mr. Barner then explained that the Constable patrols the District pursuant to the terms of the District’s contract with the Constable. Mr. Barner provided those in attendance with a summary of such contract, including the amount of coverage required and the Constable’s authority for determining how it patrols the District. Mr. Barner reminded those in attendance that if they had questions or complaints about the Constables that they needed to submit such questions or complaints to the Board and that the Board would determine if any action was needed.
The President then directed the Board to consider the approval of the minutes of the regular meetings held on October 11, 2018 and November 8, 2018. Upon a motion by Director Rettig, seconded by Director Balderas, after full discussion and with all Directors present voting aye, the Board approved the minutes of the regular meetings held on October 11, 2018 and November 8, 2018, as presented.
DIRECT WASTE REPORT
Mr. Singleton presented the Direct Waste Report. In response to a question, Mr. Singleton explained the various types of recyclable waste Direct Waste collects for the District. In response to questions related to waste not collected by Direct Waste, such as paint, tires and other heavy and hazardous waste, Messrs. Singleton and Barner reported that Harris County Precinct No. 1 accepts heavy waste at the Miller Road Camp located at 15530 Miller Road One, Houston, 77049 and at the Hardy Service Center located at 11901 W. Hardy Road, Houston, 77076 from 8:00 a.m. to 1:00 p.m. every third (3rd) Saturday of the month. Messrs. Singleton and Barner added that household chemicals, used motor oil, pesticides and batteries will not be accepted at those locations, but that such hazardous waste may be disposed of at the Harris County Household Hazardous Waste Facility located at 6900 Hahl Road, Houston, 77040. Mr. Barner then provided those in attendance with the Harris County website address for waste disposal services.
PARK AND RECREATION UPDATE
Mr. Murr presented questions regarding the scope of the Park Plan going forward. Discussion ensued. Mr. Murr stated that he will coordinate with Mr. Syzek to schedule site visits and field trips to parks in the area.
SYSTEMS PROJECT MANAGEMENT REPORT
Mr. Syzek presented the Systems Project Management Report, a copy of which is attached hereto.
Upon a motion by Director Rettig, seconded by Director Balderas, after full discussion and with all Directors present voting aye, the Board authorized Mr. Syzek to coordinate with Municipal District Services regarding removal of trash at Lift Station No. 1.
Mr. Syzek reminded the Board of the Greens Bayou Coalition East Reach meeting on December 19, 2018, at 9:30 a.m. at the Sheldon State Park.
Director Balderas reminded everyone to go to parkwayud.org and sign up for important updates.
THERE BEING NO FURTHER BUSINESS BEFORE THE BOARD, the meeting was adjourned at 7:25 p.m.
PASSED AND APPROVED this the 10th day of January, 2019.
Secretary, Board of Directors