PARKWAY UTILITY DISTRICT MINUTES OF JOINT FACILITIES MEETING
JUNE 16, 2021
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “PUD Board”) of Parkway Utility District (the “District”) met in a special session jointly with Greenwood Municipal Utility District Board of Directors (“GUD Board”) (collectively the “Boards”) at 6:30 p.m. on June 16, 2021, via teleconference pursuant to Section 551.125, Texas Gov’t Code as modified by the temporary suspension of certain provisions thereof pursuant to guidelines issued by the Texas Attorney General and approved by the Governor for use during the COVID-19 statewide disaster. A roll call was taken of the persons present:
Brenda McNeil, President
Alphonso (“Al”) Rettig, Vice President
Jennifer Balderas, Secretary
Ron Everhart, Assistant Secretary
Gloria Woods, Director
All members of the Board for Parkway Utility District (“PUD”) were present, thus constituting a quorum.All members of the Board for Greenwood Utility District (“GUD”) were present, thus constituting a quorum. Also attending all or parts of the meeting were; Ms. Diane Bailey of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeeper for PUD; Mr. Jeffrey Bishop and Ms. Kaci Schlachter of Jones|Carter (“JC”), engineers for PUD; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operators for PUD; Mr. Gary Syzek of Systems Project Management, General Manager for PUD; Mr. Reginald Wilson and Ms. Meghan Koett of Norton Rose Fulbright US LLP (“NRF”), attorneys for PUD; Captain Ganey of Harris County Precinct 3 Constable’s Office; Ms. Dietra Bonds of Municipal Accounts & Consulting L.P.; (“MAC”), bookkeeper for GUD; Mr. Ronald Anderson III of A&S Engineers, Inc. (“A&S”), engineer for GUD; Mr. Elliot Barner and Ms. Kathryn Cain, of Radcliffe Bobbitt Adams Polley PLLC (“RBAP”), attorneys for GUD; Mr. Bill Blitch of Blitch Associates, Inc., Financial Advisor for GUD.
Pursuant to Section 551.054, Texas Gov’t Code, as modified by the temporary suspension of certain provisions thereof, notice of the meeting was posted on the District’s website within the time limits prescribed by law. A certificate of such posting is attached hereto as Exhibit A. The agenda packet was posted on the website as items became available incompliance with the guidelines issued by the Texas Attorney General.
Call to Order. Mr. Barner called the meeting to order. He noted that the meeting was being held by teleconference in accordance with federal, state and county directives to slow the spread of COVID-19 by avoiding meetings that bring people together. He said the notice of the meeting included a toll-free dial-in number for members of the public to call so they can hear the meeting and address the Board. He noted that the meeting was being recorded and a recording would be available upon public request. Mr. Barner then set out guidelines for the conduct of the meeting. He asked each speaker to identify themselves before speaking. He then proceeded with the meeting business:
1. Public Comments. There were no public comments.
2. Update on facilities jointly owned with Greenwood Utility District including:
a. Regional Wastewater Treatment facilities (“RWWTF”), including:
i. Update on status of site clearing, grubbing, and detention for WWTP Expansion Project. Mr. Anderson reported that the project is near completion and punch list items are being completed.
ii. Update on status of RWWTF Expansion to 1.87 MGD Project. Mr. Anderson reported the project is moving forward with no issues. Mr. Anderson recommends payment of Pay Application no. 1 in the amount of $413,595 to CSA Construction. Mr. Wilson stated the PUD Board approved at their regular meeting earlier in the month. Upon motion by Director Primeaux, seconded by Director Guerra, after a full discussion and the question being put to the Board, the GUD Board voted unanimously to authorize payment to CSA Construction.
iii. Review operations, including status of use of permitted capacity. Mr. Anderson stated that there are no issues with the operation at this time.
iv. Update on status of RWWTF Outfall. Mr. Anderson reported he received the draft geotechnical report and that when the final report is received both the PUD and GUD engineer’s will meet to discuss plans moving forward prior to the Harris County Flood Control District Meeting.
v. Review operations. There was nothing additional to report at this time.
b. Surface Water Transmission Facility (“SWTF”), including:
i. Update on status of sixteen in water Line Along Tidwell road Project. Mr. Anderson reported that construction is underway regarding the sixteen inch water line along Tidwell Road.
ii. Review bids for award of contract for SWTF Project, authorize preparation of construction contract, authorize execution of construction contract, authorize Engineer to issue notice to proceed as approved, subject to Attorney review.
Mr. Anderson explained that originally within bond application, the cost applications was 2.1 million. He stated that in the bidding climate today, the bid came in higher than anticipated due to industry wide cost inflations. Mr. Anderson discussed various items which have affected the increased bid. He stated that should the Board’s rebid in six months, the bids could come in even greater.
Mr. Anderson reported that the detention pond was a $200,000 increase due to Harris County Regulations.
Mr. Anderson stated that both Districts are financially healthy and able to pay for the project, even with the increased bid. He stated he recommends proceeding with the project although it is over budget, and recommends awarding bid to R&B Group, Inc. Discussion ensued amongst the Greenwood Board. Upon motion by Director Flight, seconded by Director Primeaux, after a full discussion and the question being put to the Board, the GUD Board voted unanimously to accept the bid from R&B Group, Inc and proceed with the SWTF Project. Upon motion by Director Balderas, seconded by Director Woods, after a full discussion and the question being put to the Board, the PUD Board voted unanimously to accept the bid from R&B Group, Inc and proceed with the SWTF Project.
iii. Review Operations. There was nothing additional to report at this time.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
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The foregoing minutes were passed and approved by the Board of Directors on July 14, 2021.
President, Board of Directors
/s/ Brenda McNeil
ATTEST: /s/ Jennifer Balderas
Secretary, Board of Directors