MINUTES OF MEETING OF BOARD OF DIRECTORS PARKWAY UTILITY DISTRICT
AUGUST 13, 2025
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Vice President
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
All directors for Parkway Utility District (“District”) were present, thus constituting a quorum. Also attending all or parts of the meeting were: Captain Herman Sanders of Harris County Precinct 4 Constables (“Constables”); Ms. Renee Butler of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeepers for the District; Ms. Brittni Silva of Assessments of the Southwest (“Tax Assessor-Collector” or “ASW”), tax assessor and collector for the District; Mr. Jeffery Bishop and Mr. James McMath of Quiddity, engineer for the District; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions (“SWS”); Mr. Reginald Wilson and Ms. Jessica Leung of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; Mr. Ken Farrar of Best Trash (“Best Trash”); Ms. Linda Castro of Off Cinco; and Ms. Phyllis Randall and Ms. Glenda Benoit, residents of the District.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. The President called the meeting to order and proceeded with the meeting business.
1. Public Comments (2 minutes each). Ms. Benoit requested for clarification regarding the Parkway Forest Subdivision Drainage Improvements project update posted on website. Mr. Bishop stated that Harris County Flood Control District is working on the project, and the District’s involvement is only limited to line relocation. He stated that any questions or concerns regarding this project should be directed to Harris County. Mr. Wilson concurred, stating that residents can also reach out to the Commissioner.
2. Approve the minutes of the meeting on July 9, 2025. Minutes of the regular meeting of July 9, 2025, were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
3. Consider Off Cinco Yearly Review and take any necessary action. Ms. Castro presented to and reviewed with the Board Yearly Review for rate adjustments, a copy of which is attached hereto as Exhibit “B.” The President thanked Ms. Castro for her presentation and requested further information to be presented to the Board.
4. Report from Best Trash. President McNeil recognized Mr. Farrar, who reviewed the District’ recycle report for January to June 2025, a copy of which is attached hereto as Exhibit “C.” Upon inquiry, Mr. Farrar stated that he will prepare recycling and storm debris guidelines for posting on the District’s website and provided a customer service phone number for the Board and residents to call regarding any questions or concerns. He stated that Best Trash is transitioning to an improved customer care system.
5. Approve Best Trash 2025 CPI automatic adjustment. Mr. Farrar presented to and reviewed with the Board a letter regarding Best Trash 2025 CPI automatic adjustment, a copy is attached hereto Exhibit “D.” He stated that the CPI-U data indicates an increase of 4.5%. He stated that the current rate of $20.21 will changed to $21.12 per month per residence, which will take effect in the billing cycle of August 2025.
The President requested for utilization data for recycling services to be presented at the next meeting.
Upon inquiry by Director Woods, Mr. Farrar stated that he will research for further information regarding setting up recycling dumpsters in lieu of curbside recyclable pickup services.
Upon motion by Director Simpson, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Best Trash 2025 CPI automatic adjustment.
6. Report from General Manager. Mr. Maas reviewed the District’s General Manager’s Report, a copy is attached hereto as Exhibit “E.
Mr. Maas stated that he will follow up with Greenwood UD regarding signages for the jointly owned Wastewater Treatment Plant.
Upon motion by Director Pogue, seconded by Director Simpson, after full discussion and the question being put to the Board, the Board voted unanimously to approve naming the Tidwell Pond walking trail in Parkway Forest subdivision as “Tidwell Trail.”
7. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. The President recognized Captain Sanders, who reviewed the July Constable Report, a copy of which is attached hereto as Exhibit “F.”
Captain Sanders reported on various activities for the month of July.
Captain Sanders urged all residents to report any suspicious activities within the District.
Upon motion by Director Simpson, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Constable Report.
8. Approve Interlocal Agreement for Law Enforcement Services. Mr. Wilson presented to and reviewed with the Board Interlocal Agreement for Law Enforcement Services, a copy of which is attached hereto as Exhibit “G.” He stated that the 2025 total service fee for four deputies is $348,440, which is a 3% increase from previous year.
Upon motion by Director Simpson, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Interlocal Agreement for Law Enforcement Services.
9. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Silva presented to and reviewed with the Board the Tax Assessor-Collector’s Report for July, a copy of which is attached as Exhibit “H.” Ms. Silva reported that 97.70% of the District’s 2024 taxes have been collected as of July 31, 2025.
Ms. Silva presented 14 checks and two wires to the Board for review and approval.
Ms. Silva reviewed the delinquent tax report and requested the Board’s authorization to send water termination letters to 68 delinquent accounts.
Ms. Silva stated that she anticipates the certified values to be ready by the end of the month. Mr. Wilson discussed the District’s tax rate setting procedures, stating that the financial advisor will be presenting the District’s tax rate analysis at the next meeting.
Upon motion by Director Pogue, seconded by Director Simpson, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report and to authorize the delinquent tax attorney to send water termination letters to 68 delinquent accounts.
10. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Butler reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “I.”
Ms. Butler reviewed the various fund balances.
Ms. Butler presented checks and deposit refunds for Board approval.
Ms. Butler reviewed the schedule of investments through current day.
Ms. Butler reviewed the Investment report for July with the Board.
Ms. Butler reviewed cash information, stating the months of reserve has decreased. Mr. Wilson noted that the reserve amount is still well above the recommended 12-month amount.
Ms. Butler reviewed budget information and the budget comparison through July.
Upon motion by Director Everhard, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
11. Resolution Reviewing Investment Policy. Mr. Wilson presented to and reviewed with the Board Resolution Reviewing Investment Policy, a copy of which is attached hereto as Exhibit “J.” He stated that the District reviews the broker and dealer list annually and there are no recommended changes at this time.
Upon motion by Director Pogue, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to adopt the Resolution Reviewing Investment Policy.
12. Operator’s Report from M. Marlon Ivy & Associates. Mr. Maas presented and reviewed with the Board the Operator’s Report, a copy of which is attached hereto as Exhibit “K.”
Mr. Maas reported Parkway currently has 2,444 active connections.
Mr. Maas reviewed the bill and collections report for June 23, 2025, through July 23, 2025, with the Board.
Mr. Maas reviewed the production and sales report and stated the District has 90.38% accountability.
Mr. Maas reviewed historical data over a 4-month average.
Mr. Maas reported no excursions at the wastewater treatment plant.
Mr. Maas reviewed the purchased water report.
Mr. Maas stated that all generators have been serviced and hurricane preparedness has been completed at the District’s facilities.
Mr. Maas stated that the District received a repair request on the website. He stated that the sewer line issue has been repaired and the operators are currently doing concrete work at the broken sidewalk.
Mr. Maas discussed updating the District’s sewer rate since solid waste collection fees are covered by the sewer rate. Mr. Wilson recommended authorizing the engineer to conduct a water rate analysis and amending the Rate Order to reflect the updated CPI rate.
Upon motion by Director Simpson, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report.
13. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “L.”
Mr. Bishop reported on Global New Millennium Lift Station and Force Main (Lift Station No. 8), stating that the engineers are awaiting final approval from the City of Houston and Harris County. He stated that the bidding is anticipated to begin once plan approval is received.
Mr. Bishop reported on 9911 CE King Parkway Development (Mulch Matters), stating that the attorney is preparing a list of documents and a potential timeline for the developer’s use in planning for consideration of the development. He stated that City of Houston may have additional surface water availability and Quiddity is coordinating with Greenwood UD’s engineer to compile a request to the City. Mr. Wilson stated that he has been communicating with City regarding the timeline. Discussion ensued.
Mr. Bishop reported on Eugene Pilot Ltd Tract (A Hornberger Tract), stating that the developer is no longer under contract to purchase the tract.
Mr. Bishop reported on 9025 Pineland Road, stating the developer reached out to him and Mr. Wilson regarding capacity for a 68-acres lot behind the Global Millennium development and requested for a feasibility study at the cost of the developer.
Mr. Wilson stated that the project will be a light industrial development, with water/sewer needs equivalent to 160 single family homes. He stated that he anticipates an official annexation request, which may potentially bring in approximately $100 million in taxable value, to be presented at next month’s meeting.
Upon motion by Director Simpson, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to authorize the engineer to proceed with conducting the feasibility study at the cost of the developer.
Mr. Bishop reported on Parkway Forest Strom Sewer and P122-00-00 Channel Improvements Project, stating that Harris County is proceeding with construction of the project and has completed the waterline relocations along Crystal Cove. He stated that the County has completed 90% of the excavation of the pond and anticipates completion at the end of January.
Mr. Bishop reported on Water Plant No. 2, stating that Quiddity is awaiting final approval from City of Houston and plan to begin bidding the project upon receipt of plan approval. He stated that the holdup is due to the City’s request for a replat and Waterworks is figuring out which platting category the property should fall under.
Mr. Bishop reported on Lift Station No. 1 Rehabilitation, stating that Quiddity is awaiting final approval from Harris County and City of Houston and plan to begin bidding the project upon receipt of plan approval.
Mr. Bishop stated that water rate analysis is typically performed every 4-5 years and an updated analysis was scheduled under the current budget.
Mr. Bishop introduced to the Board Mr. McMath, fellow engineer of Quiddity.
Upon motion by Director Simpson, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to authorize the engineer to perform a water rate analysis.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
14. Report from Storm Water Solutions, and take any necessary action. Ms. Sears presented to and reviewed with the Board a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “M.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
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The foregoing minutes were passed and approved by the Board of Directors on September 10, 2025.
President, Board of Directors
ATTEST:
Secretary, Board of Directors