MINUTES OF MEETING OF BOARD OF DIRECTORS PARKWAY UTILITY DISTRICT
MARCH 12, 2025
THE STATE OF TEXAS §
COUNTY OF HARRIS §
PARKWAY UTILITY DISTRICT §
The Board of Directors (the “Board”) of Parkway Utility District (the “District”) convened in a regular session. A roll call was taken of the persons present:
Brenda McNeil, President
Ron Everhart, Vice President
Gloria Woods, Secretary
Cody Pogue, Investment Officer
Shiwann Simpson, Assistant Secretary
All directors were present, except Director Simpson, thus constituting a quorum. Also attending all or parts of the meeting were: Ms. Renee Butler of McLennan & Associates, L.P. (“Bookkeeper” or “McLennan”), bookkeepers for the District; Ms. Brittni Silva of Assessments of the Southwest (“Tax Assessor-Collector” or “ASW”), tax assessor and collector for the District; Mr. Jeffery Bishop of Quiddity, engineer for the District; Mr. Gary Syzek of Systems Project Management, General Manager for the District; Mr. Josh Maas with M. Marlon Ivy & Associates (“MMIA”), operator for the District; Ms. Karen Sears of Storm Water Solutions (“SWS”); Mr. Reginald Wilson and Ms. Jessica Leung of Norton Rose Fulbright US LLP (“NRF”), attorneys for the District; Captain Ganey and Sergeant J. Carson of Harris County Precinct 3 Constable’s Office (“Constable”); Mr. Ken Farrar of Best Trash (“Best Trash”); Ms. Glenda Benoit and Mr. Henry Robinson, Jr. of Parkway HOA; and Ms. Dawn Cole and Ms. Jennifer Travers, residents for the District.
In accordance with notice posted pursuant to law, copies of certificates of posting of which are attached hereto as Exhibit “A,” the following business was transacted:
Call to Order. The President called the meeting to order and proceeded with the meeting business.
1. Public Comments (2 minutes each). Ms. Benoit stated that she has questions and concerns regarding various issues within the community and was referred by Constable Eagleton to the District. She stated that she was also told security reports are provided at the District’s monthly meeting. Mr. Wilson noted that issues or concerns have to be presented to the Board in order to be passed along to Constables and provided his contact information to Ms. Benoit. The Board was in consensus that monthly crime statistic reports will be posted on the website going forward.
2. Approve the minutes of the meeting on February 12, 2025. Minutes of the regular meeting of February 12, 2025, were previously distributed to the Board and were presented for consideration and approval. Upon motion by Director Pogue, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to approve the minutes.
3. Approve Amended District Information Form. Mr. Wilson presented to and reviewed with the Board the Amended District Information Form, a copy of which is attached hereto as Exhibit “B.” He stated that an Amended District Information Form is necessary because of the pending bond sale, which will change the aggregate principal amount of bonds. Upon motion by Director Pogue, seconded by Director Everhart, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Amended District Information Form to include Bonds, Series 2025.
4. Public Comments (2 minutes each) (continued). Ms. Cole complained about neighbors building bonfires and burning trash late at night. Mr. Wilson suggested Ms. Cole to report to the HOA and Constables. Captain Ganey noted that there are no state laws that ban trash burning but doing so may violate certain environmental regulations.
5. Report from Best Trash. President McNeil recognized Mr. Farrar, who reported that February was a quiet month and trash pick-up was on schedule.
6. Report from General Manager. President McNeil recognized Mr. Syzek, who reviewed and presented the District’s General Manager’s Report, a copy is attached hereto as Exhibit “C.”
Mr. Syzek reported on Sierra Ranch Storm Sewer Precinct 1 Project, stating Harris County Flood Control and Precinct 1 have been making progress on the District’s storm drainage infrastructure improvements.
Mr. Syzek reported on Stonefield Villas Detention Pond Project, stating that the project is well underway and moving at a rapid pace.
Mr. Syzek reported on Gardenia Mist Dawson Hill Storm Sewer failure and Street Sinkage, stating that Harris County Precinct 1 has been contracted to address the failed storm sewer located at the corner of Gardenia Mist and Dawson Hill which creates pedestrian hazards due to a sidewalk failure.
Mr. Syzek provided an update on Harris County Storm Sewer Repairs, stating that Harris County Precinct 1 has been contacted numerous times since November to address the broken storm manhole which is causing sinkage surrounding it as well as sidewalk failure in Sunrise Pines. Mr. Wilson noted that Harris County is aware and compiling a list of all manhole repair requests, which consists of over 3,000 requests. Mr. Maas stated that he prepared proposal to be presented for a manhole inspection that may provide helpful information to aid the County in speeding up the process. Discussion ensued.
Mr. Syzek reported on 15402 Ryan Ridge Storm Debris, stating that the resident has been storing damaged fence debris along and on the District’s lift station property since Hurricane Beryl. He stated that he reached out to the resident last week and the resident responded via his Ring doorbell, stating that he was aware and will address it.
Mr. Syzek discussed City of Houston water rate increase.
Mr. Syzek discussed concerns about PFAS in biolsolids. Upon inquiry, Mr. Maas stated that no fluoride is added to the District’s water and the current fluoride level is well below the 2% threshold. Discussion ensued.
7. Report by Harris County Precinct Three Constable, including community Crime Watch, and action relating to Security. Cpt. Ganey reviewed the security report for the month of January, a copy of which is attached hereto as Exhibit “D.”
Cpt. Ganey reported various incidents within the past month.
Cpt. Ganey stated that the Constables are anticipating Spring Break and will adjust the patrol schedule accordingly.
Director Wood stated that there has been an increasing number of kids speeding through the neighborhood on bikes. Cpt. Ganey stated that the Constables are aware and Director Everhart has also reported on the same issue.
Cpt. Ganey provided an update on ATV trespassing events, stating that Harris County Precinct 3 is still severely understaffed which slows down the Constables’ response time.
8. Tax Assessor and Collector’s Report, status of delinquent tax accounts, and payment of bills. Ms. Silva presented to and reviewed with the Board the Tax Assessor-Collector’s Report for February, a copy of which is attached as Exhibit “E.” Ms. Silva reported that 91.74% of the District’s 2024 taxes have been collected as of February 28, 2025.
Ms. Silva presented ten checks and two wires to the Board for review and approval.
Ms. Silva reviewed the delinquent tax report.
Ms. Silva reviewed with the Board the delinquent tax attorney report.
Upon motion by Director Everhart, seconded by Director Woods, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Tax Assessor and Collector’s Report and to authorize the delinquent tax attorney to enforce the collection of delinquent taxes pursuant to contract.
9. Authorize delinquent tax attorney to enforce the collection of delinquent taxes pursuant to contract. This item was discussed during the Tax Assessor and Collector’s Report.
10. Consider Amendment to Tax Assessor and Collector Agreement take any necessary action. Ms. Silva presented to and reviewed with the Board the Sixth Amendment to Agreement for Services of Tax Assessor/Collector (“Amendment”), a copy of which is attached hereto as Exhibit “F.” She stated that the rate has increased from $.98 to $1.05 per account per month, which is an 7% increase. She stated that this is an universal increase due to raising costs and legislative updates resulting in increased workload. She noted that the District’s last rate increase was in 2018.
Upon motion by Director Everhart, seconded by Director Wood, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the Amendment.
11. Bookkeeper’s Report, Investment Report, payment of bills, and take any necessary action. Ms. Butler reviewed the Bookkeeper’s Report and quarterly investment report, copies of which are attached as Exhibit “G.”
Ms. Butler reviewed the various fund balances.
Ms. Butler presented checks and deposit refunds for Board approval.
Ms. Butler reviewed the schedule of investments through current day. She stated that the next bond payment due in March was processed.
Ms. Butler reviewed the Investment report for January with the Board.
Ms. Butler reviewed budget information and the budget comparison through January.
Upon motion by Director Woods, seconded by Director Pogue, after a full discussion and the question being put to the Board, the Board voted unanimously to approve the bookkeeper’s report.
12. Operator’s Report from M. Marlon Ivy & Associates. Mr. Maas presented and reviewed with the board the Operator’s Report, a copy of which is attached hereto as Exhibit “H.”
Mr. Maas reported Parkway currently has 2,441 active connections.
Mr. Maas reviewed the bill and collections report for January 23, 2025, through February 24, 2025, with the Board.
Mr. Maas reviewed the production and sales report and stated the District has 93.22% accountability.
Mr. Maas reviewed historical data over a 4 month average.
Mr. Maas reported no excursion at the wastewater treatment plant.
Mr. Maas reviewed the collection report.
Mr. Maas reviewed proposals from Hauser Land Services for planting trees and installing irrigation system along walking trail at Sunrise Pines in the amounts of $19,431 for 26 trees and $38,742 for 52 trees, copies of which are attached hereto as Exhibit “I” and “J,” respectively. Discussion ensued.
Upon motion by Director Woods, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to authorize the operator to write-off 21 accounts on the collection list.
Upon motion by Director Everhart, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the proposal from Hauser Land Services for planting 26 trees and installing irrigation system in the amount of $19,431.
Mr. Maas reviewed a proposal for Stormwater Manhole Survey in Sunrise Pines in the amount of $4,495.50, a copy of which is attached hereto as Exhibit “K.” Discussion ensued.
Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the proposal for Stormwater Manhole Survey in Sunrise Pines in the amount of $4,495.50.
Mr. Maas reviewed a proposal from C&C Water Services LLC for the well motor repair/replacement, a copy of which is attached hereto as Exhibit “L.” He stated that USEM denied the warranty claim due to water damage in the lower bearing. He stated that MMIA is working with the engineer to continue to pursue a warranty claim, and a rental motor is on site to keep the water plant running. He discussed the option of opening an insurance claim.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the proposal from C&C Water Services LLC for well motor replacement in the amount of $51,713 and to authorize the operator to open an insurance claim.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to accept the Operator’s Report.
13. Receive and approve Engineer’s Report, including approval of pay estimates and authorize action relating to plans and projects, including conveyances of real property and/or District facilities. Mr. Bishop presented to and reviewed with the Board the Engineer’s Report, a copy of which is attached as Exhibit “M.”
Mr. Bishop stated Sunrise Plastic Enterprise (“Sunrise”) is working to provide the necessary documentation to proceed with the annexation process and site plans to receive water services.
Mr. Bishop reported on Global New Millennium Development, stating that the recorded plat was received yesterday and a full approval has been issued. He stated that the developer is working with the operator to install waterline taps.
Mr. Bishop reported on Global New Millennium Lift Station and Force Main (Lift Station No. 8), stating that plans have been submitted and approved by TCEQ. He stated that Quiddity is addressing comments from the City of Houston and Harris County.
Mr. Bishop reported on 9911 CE King Parkway Development (Mulch Matters), stating that the attorney is preparing a list of documents and a potential timeline for the developer’s use in planning for consideration of the development. He stated that the attorney is also working to contact City of Houston regarding additional surface water availability.
Mr. Bishop reported on Eugene Pilot Ltd Tract (A Hornberger Tract), stating that a deposit and request to complete a feasibility study to serve a 20.4-acre Hornberger tract have been received.
He stated that Quiddity proceeded to complete the feasibility study following discussion with the attorney and the President. He recommended the Board to ratify authorization of the feasibility study and consider acceptance of the feasibility study to authorize preparation of the necessary development and annexation agreements subject to acceptance by the developer.
Mr. Bishop stated that serving the 20.4-acre Hornberger tract will involve extending the water line, annexing the tract into the District’s boundaries, and extending the sewer line, which are estimated to cost approximately $700,000. He stated that it will cost less for the District to build the water and sewer lines instead of reimbursing the developer. Mr. Wilson advised on various funding options. Discussion ensued regarding the impact of tariffs on construction costs.
Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve ratifying authorization to complete feasibility study and to approve acceptance of the feasibility study, a copy of which is attached hereto as Exhibit “N.”
Mr. Bishop reported on 9025 Pineland Road Feasibility Study, stating that Quiddity is anticipating receipt of a new request to conduct a feasibility study for the District to serve a 68-acre tract at 9205 Pineland Road, which will be at the expense of the developer.
Mr. Bishop reported on the Sierra Ranch and Stonefield Terrace Section 3 Drainage Improvement Project, stating that the project includes adding inlets next to existing ones on Sierra Ranch streets, upsizing storm sewer lines, and acquiring the landscape reserve in the Villas subdivision to create a small detention pond, which the District will maintain. He stated that Precise Services, Inc. has constructed the detention pond and currently working on site restoration and proceeding with storm sewer improvements.
Mr. Bishop reported on the Tidwell Road Basin and Storm Sewer Improvement Project, stating that Precise Services, Inc. expects to be completed with all work in the coming week.
Mr. Bishop reported on Parkway Forest Storm Sewer and 9122-00-00 Channel Improvements Project, stating that the project bid results have been received by Harris County, and ECON Development, Inc. is the low bidder being recommended for the project. He stated that Parkway’s share of the utility relocations is approximately $40,000. He stated that the project is expected to begin early this year, with Parkway’s share of the utility relocations being requested following the Commissioner’s Court awarding the project on January 9th.
Mr. Bishop reported on Water Plant No. 2, stating that Quiddity addressed external review comments and resubmitted for final approval.
Mr. Bishop reported on Lift Station No. 1 Rehabilitation, stating that Quiddity received comments from external agencies and is addressing the comments. He stated that the current lift station site does not meet the City’s current minimum site requirements, and the engineers are working through the process to obtain a variance to the rule, but understand the City’s timeline to approve variance requests takes weeks to complete.
Mr. Bishop reported on the Surface Water Transfer Facility Expansion, stating that stating that Gemini Contracting Services, Inc. completed all necessary work. He stated that Greenwood UD’s engineer prepared Pay Application No. 8 in the amount of $7,425 and Pay Application No. 9 and Final in the amount of $1125,350. He recommended approval of the District’s pro-rata share of
Pay $3,712.50 and $62,675, respectively, and acceptance of the project.
Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to approve the District’s pro-rata shares of Pay Application No. 8 in the amount of $3,712.50 and Pay Application No. 9 and Final in the amount of $62,675.
Upon motion by Director Pogue, seconded by Director Woods, after full discussion and the question being put to the Board, the Board voted unanimously to approve the Engineer’s Report.
14. Report from Storm Water Solutions, and take any necessary action. Ms. Sears reviewed a report from Storm Water Solutions, a copy of which is attached hereto as Exhibit “O.” Ms. Sears reviewed photographs of the various ponds throughout the District and discussed services completed and upcoming services needed.
15. Authorize filing on Comptroller database under SB625. Mr. Wilson stated that this is an annual filing requirement and will be completed on the District’s behalf. Upon motion by Director Everhart, seconded by Director Pogue, after full discussion and the question being put to the Board, the Board voted unanimously to authorize NRF to file SB625 on the Comptroller database.
THERE BEING NO FURTHER BUSINESS TO COME BEFORE THE BOARD, the meeting was adjourned.
* * *
The foregoing minutes were passed and approved by the Board of Directors on April 9, 2025.
President, Board of Directors
ATTEST:
Secretary, Board of Directors